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Use Case: The Cold Reply Triage Desk (Works with Your CRM + Gmail)

Sort cold email replies and draft answers for the hot ones.

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Written by Victor Couto

🔌 Works best with your inbox or CRM. Connect Gmail or GoHighLevel and Jeremy AI reads your replies and drafts the answers. It never sends.

Paste your cold email replies. Get every one sorted, a reply draft for the hot ones, and a stop list. Nothing gets sent.

You'll see the replies pasted in, Jeremy AI sorting them, the triage table, and the reply drafts. Nothing is sent. The walkthrough doesn't scroll down to the stop list, so check yours in your own file.

What this use case does and who it's for

Cold email works. Then the replies land, and it's a mess. Some people are interested. Some push back. Some are out of office. A few just want off your list. Jeremy AI sorts the pile for you and gives you one Markdown file with:

  1. A triage table. Every reply is sorted as Interested, Objection, Out of office, Wrong person or Unsubscribe, with a one-line reason.

  2. A reply draft for each Interested and Objection reply, in a friendly tone, plus a short note to you.

  3. A "Stop emailing" list of who must come out of your sequence.

It's for agency owners and info-business owners who run cold email. You stay in charge. These are drafts only. Jeremy AI never replies to anyone.

What you need before you start

  • A Jeremy AI account. Nothing to connect to try the sample.

  • The replies, pasted as text. In the sample: 10 replies, each with a first name, a company and the message.

  • A rule for what your replies must never say. The sample uses a HARD RULE: no discounts, free work, pauses, downgrades, cheaper options or price cuts.

How to set it up

You use the default Jeremy AI worker. There's nothing to build.

  1. Open Jeremy AI. From the dashboard, start a new chat. Check the worker selector says Jeremy AI.

  2. Paste the prompt below. Swap in your own replies and your own agency name.

  3. Click Send message.

  4. Wait. In the walkthrough, Jeremy AI works while the video runs at 3x speed. Plan on 1 to 2 minutes.

  5. Open the Markdown file card when it lands.

  6. Check the table first. Does every reply sit in the right bucket?

  7. Read each draft. Fill in your placeholders, like the case study link and the booking link.

  8. Copy the drafts into your email tool, edit them, and send them yourself.

  9. Take the stop list and remove those people from your sequence.

The prompt

This is the exact prompt from the walkthrough. The agency, the people and the replies are SAMPLE and made up. Replace them with yours.

Triage these 10 SAMPLE (made-up) cold email replies for a made-up agency, "SAMPLE Northbeam Ads". Use ONLY the replies below. Don't invent details.
Give me: 1) a table sorting each reply as Interested, Objection, Out of office, Wrong person or Unsubscribe, with a one-line reason; 2) for each Interested and Objection reply, a short reply DRAFT in a friendly tone (drafts only, nothing sent) plus a one-line note to me; 3) a "Stop emailing" list of who must be removed from the sequence.
Save it as ONE concise Markdown (.md) file.
REPLIES:
1. Dana (SAMPLE), Bright Smile Dental: "Sounds interesting, can you send a case study?"
2. Marco (SAMPLE), Peak Fitness: "We already have an agency, not looking to switch."
3. Priya (SAMPLE), Luma Skincare: "Out of office until Nov 12, back with limited email access."
4. Tom (SAMPLE), Harbor Realty: "Wrong person, you want our marketing lead, Jess."
5. Lena (SAMPLE), Oak and Ivy Cafe: "Please remove me from your list."
6. Raj (SAMPLE), Swift Movers: "How much do you charge? Send details."
7. Cole (SAMPLE), Green Leaf Lawn: "Not now, maybe in Q1. Ping me in January."
8. Mia (SAMPLE), Nova Law: "Do you have experience with law firms? Free for a call Thursday."
9. Ben (SAMPLE), Iron Gym: "Stop emailing me."
10. Sue (SAMPLE), Pine Dental: "We tried ads before and wasted money. Why would this be different?"
HARD RULE: replies and notes must NEVER offer or suggest discounts, free work, pauses, downgrades, cheaper options or price cuts. Handle objections with proof, process and a clear next step only. Do not invent prices, results or case studies; use placeholders like [case study link].

Prompting tips and how to adapt it

  • Keep "Use ONLY the replies below." It stops invented details about the people.

  • Keep the HARD RULE. Name what drafts must never offer. Tell it how to handle objections instead: proof, process and a clear next step.

  • Use placeholders. Ask for things like [case study link] and [booking link]. That way it can't invent a case study or a result.

  • Ask for drafts only. Keep "drafts only, nothing sent."

  • Ask for ONE Markdown file. Say ".md" so you can preview it in the file card.

  • Name the buckets. Five buckets keep the table clean. Want an extra one, like "Referral" or "Needs a human"? Add it to the list.

  • Put a number on each reply. It makes it easy to check the table against your pasted list.

  • Tell it your tone. The sample asks for friendly. Ask for short, direct or formal if that's you.

  • Change the rules to fit you. Add your own never-say list, for example no guarantees and no made-up prices.

The result to expect

One Markdown file with the table, the drafts and the stop list. With the 10 sample replies for a made-up agency, you should see:

  • Interested: 3. Dana (asked for a case study), Raj (asked for pricing and details) and Mia (asked about law firm experience, free for a call Thursday).

  • Objection: 3. Marco (already has an agency), Cole (not now, ping him in January) and Sue (tried ads before and wasted money).

  • Out of office: 1. Priya, back Nov 12. Wait until then.

  • Wrong person: 1. Tom. He points you to Jess, so re-route to Jess.

  • Unsubscribe: 2. Lena and Ben. Both go on the stop list.

  • Drafts for the 6 hot ones. In the video you can see the drafts for Dana, Raj, Marco and Cole. They're short and friendly, and they use placeholders. Dana gets a case study link and a booking link. Raj gets a call link and a question about his lead volume. There's no price in his draft. Marco gets a low-pressure note and a case study link. Cole gets a note that you'll circle back in January.

  • A note to you on each draft. For example: "Do not quote numbers over email; get him on a call and qualify volume first."

  • A stop list. Lena and Ben.

These are sample replies and sample results. Wording changes from run to run. Check that every reply is in the right bucket, and that the stop list is right. Don't worry about the exact words.

One thing to check: the drafts must have no discounts, no free work, no pauses and no price cuts. In the walkthrough, none of the drafts on screen offer any. The file even says so at the top. Still read every draft before you send.

Common mistakes and fixes

  • A reply is in the wrong bucket. Tell it which one and why, and ask for a fix. A reply like "not now, maybe Q1" is an Objection with a follow-up date, not an Unsubscribe.

  • A draft offers a discount, free work or a pause. Delete that line. Remind it: "Never offer discounts, free work, pauses, downgrades or price cuts. Use proof, process and a clear next step."

  • It invents a case study, a result or a price. Delete it. Ask it to use a placeholder instead.

  • Someone who said "stop" got a draft. They shouldn't. Unsubscribes and "stop emailing me" go on the stop list only, with no reply. Fix the table and the list.

  • The file comes back as a Word file with no preview. Ask again, and keep "Save it as ONE concise Markdown (.md) file" in the prompt.

  • The placeholders are still in the draft. Fill in your links and your name before it goes anywhere.

  • You expected it to send the replies. It doesn't. They're drafts. You send them yourself.

  • Real people's details in a test. For practice, use made-up replies.

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